ISI Dublin COVID19 school protocols

Last update:  30th August 2021.

Introduction

ISI Dublin is following all of the correct protocols agreed with the The Department of Further and Higher Education, Research, Innovation and Science for English language teaching organisations.

Please read this guide carefully as it explains COVID19 protocols designed to keep you safe when travelling to Ireland and when in our school building.

After reading these guidelines, you will need to complete two online forms:

  1. Before travel to Ireland: Students arriving in Ireland from abroad (when permitted) must complete this Pre-Travel Form before travelling.
  2. Before first day at school: All students must complete this Return to School form no more than 72 hours before their first day at school.

You can use the translate button to translate these guidelines into your own language. Please note, google translate is not a ‘perfect translation’ but will assist you where the English version may be difficult to understand. We suggest you read these guidelines both in English AND your own native language using the google translate button.

1. Travelling to Ireland

Different rules currently apply to different countries, so please read carefully below.  All students intending to study at ISI, must complete our Pre-Travel Form, please click here:   https://studyinireland.ie/covid-19-pre-travel-form/  

1.Students arriving into Ireland from inside the EU + Iceland, Liechtenstein, Norway, Switzerland

If you are travelling to Ireland from abroad you must fill out a Passenger Locator Form before departure. Ireland is now a part of the EU Digital COVID Certificate for travel originating within the EU/EEA. If you have valid proof of vaccination, no travel-related testing or quarantine will be necessary. If you have valid proof that you have recovered from COVID-19 in the past 180 days, no travel-related testing or quarantine will be necessary. If you do not have valid proof of vaccination or recovery, you will need to present evidence of a negative RT-PCR result from a test taken within 72 hours prior to arrival into the country. No further travel-related testing or quarantine will be necessary.

2. Students arriving into Ireland from a Non-EU/EEA country, for example, Mexico, Korea, Japan, Uruguay, Brazil, Argentina, Turkey, China 

REMEMBER: If you are transiting through an airport before arriving in Ireland, please check what COVID19 documentation you require for transiting through that airport, as it may be different to the documentation required to enter Ireland.

If you are travelling to Ireland from abroad you must fill out a Passenger Locator Form before departure.

A. If you have valid proof of a EU/EEA approved vaccination (Pfizer, Moderna, Jansen, Astra-Zeneca), no travel-related testing or quarantine will be necessary.

B. If you have valid proof of recovery from COVID-19 in the past 180 days (see above), no travel-related testing or quarantine will be necessary.

C. If you do not have valid proof of vaccination or recovery, you will need to:

  • present evidence of a negative result from a RT-PCR test taken within 72 hours prior to arrival into the country
  • self-quarantine for 14 days, this can be at your own accommodation or at an ISI host family.

If you receive a negative result from a RT-PCR test taken from day 5 onwards after arrival into Ireland, you will be able to leave quarantine. This test is free and can be booked here: https://covid19traveltest.healthservice.ie/hse-self-referral/?flow=travel

  • Current ISI students intending to travel outside Ireland must inform ISI Dublin before your trip by emailing academic@isi-ireland.ie

2. Arrival in Ireland - Airport Transfers and Accommodation

Those required to self-quarantine on arrival in Ireland should follow these protocols. 

1. Airport transfers: All newly arriving students that are required to self-quarantine (see Travel to Ireland above) must book a school-facilitated airport transfer to their accommodation. The transfer can be organised via the agent, if the transfer meets the criteria. The student must not take public transport to their accommodation. The airport transfer has to be in a vehicle with adequate safety precautions, e.g. masks worn at all time, not more than 3 students who have arrived together in the same vehicle.

2. Accommodation on arrival: All newly arriving students that are required to self-quarantine must stay in appropriate accommodation, for a period of 7 to 14 days. Appropriate accommodation is described as:

– school-facilitated accommodation (this can be organised by an agent if it meets criteria and the school has approved it).
– single bedroom, or shared bedroom with 1 other student, if the 2 students have travelled together.
– the house or apartment or residence must not be overcrowded, unsafe or unhygienic.

Students must stay in this approved accommodation, restricting their movements for 14 days. However, they may leave after 5+ days (booking of 7 days accommodation), if they obtain a negative PCR COVID19 test after the first 5 days, and present proof of this negative test to the school. This test is free and can be booked here: https://covid19traveltest.healthservice.ie/hse-self-referral/?flow=travel

3. Long-term accommodation: Students should continue to stay in appropriate accommodation during their time in Ireland, and avoid over-crowded conditions.

3. Before starting school, fill in the correct form

  • Once you have read this document you will need to complete two online forms:  
    • Before travel to Ireland: New students travelling to Ireland (when permitted) must complete this Pre-Travel Form no more than 24 hours before travel.
    • Before first day at school. All students must complete this Return to School form no more than 72 hours before starting class.

4. First day at school - for new and returning students and students aged under 18

From October 26th, classes will take place at 4 Meetinghouse Lane, Mary’s Abbey, Dublin 7. Things to remember…

  • Submit the correct form (see 3 above)
  • Bring your Digital Covid Certificate (DCC QR code can be downloaded to your phone) Or Vaccination Record if you have one (this allows you to eat and drink indoors at the student cafe)
  • Bring your own pen and paper
  • A smartphone, tablet or laptop is useful, as your teacher may email you some materials
  • Wear warm clothes in layers that you can take off. Windows will be left open as much as possible to allow ventilation, but the heating will also be left on during your class on colder days.
  • Bring your own face mask (these can also be bought at ISI). If you have a medical condition where you cannot wear a face mask, please indicate that on your form (see 3 above), and a member of staff will contact you.
  • Bring your own water bottle (we will not be supplying plastic cups)

Extra rules for students under 18 years old

  • Ensure Parent or Guardian has signed the correct form (see 3 above)
  • Sign in every day at reception

5. Face masks

  • It is obligatory for all students and staff to wear a face mask when inside the building. If there is a medical reason why you cannot wear a face mask, please let us know as soon as possible.  In this case a face shield or visor  should be used but we will arrange for your seat to be 2m distance from all other people in the classroom.  This is due to research that suggests face shields are not as effective as face masks in preventing the spread of COVID-19.
  • You may wear both a face shield AND a mask, if you wish.
  • You may remove your face mask for a short period to drink water in the classroom.
  • You must not remove your mask or pull it down below your nose or mouth at any other time, unless you are 2 metres from the nearest person, except when eating or drinking.
  • Your face mask should be of a good quality, preferably one purchased in a shop or at ISI.  If you forget to bring your face mask to school, or if you don’t yet have one, these can be purchased at ISI at special discounted prices.
    • Disposable face mask: 50c
    • Cloth face mask (washable): €2

6. Hand washing and hand sanitiser

  • Sanitise your hands in the lobby before going to class
  • You should wash or sanitise your hands often properly throughout the day. There are many hand sanitisers throughout the building, one in each classroom and also in public/office areas. You can of course bring your own hand sanitiser.
  • You should also aim to thoroughly wash your hands in the bathroom throughout the day.

7. Greeting your friends

When arriving at school please maintain a verbal greeting only – NO SHAKING HANDS, NO HUGS, NO KISSES or any physical contact between students or between staff is advised, unless you live in the same house or socialise regularly together. Use your common sense!

8. In the classroom

  • Windows will be left open as much as possible to allow for ventilation. On colder days, the heating will also be on during your class to keep the classroom at a suitable temperature but we recommend you wear warm clothes to class.
  • The desk or tablet will be cleaned and disinfected between morning and afternoon classes and again each evening, when classrooms will be thoroughly cleaned.
  • You are required to wear a face mask or a face shield (or both) at all times in the classroom and around the school, except when eating or drinking. If you forget your mask or you don’t have one yet, you can purchase one at the school.
  • Where possible classroom and corridor doors will be left open to maximise ventilation throughout the building and to reduce the need to touch door handles. Doors and door handles will be cleaned every day before students arrive and throughout the day.
  • You can leave the classroom to use the toilet facilities anytime, to avoid queues at break time or at the end of class. Please try to do so without disrupting your class or teacher.
  • You will not be given extra course books during class. Handouts may be emailed to you so you are advised to bring your smart phone, tablet or laptop to access these. Photocopies will also be kept to a minimum amount and must be taken home with you.
  • Food and/or hot drinks are not allowed in the classroom at any time. You may drink water where you facemask is removed very briefly to do so.
  • You should sit in the same seat every day.

9. Coughing and sneezing

If you have a persistent cough or persistent sneeze/runny nose, you should not be at school. However, we can all get one-off coughs and sneezes for non-virus related reasons, such as dry throat, common cold or allergies. Please follow this procedure if you have to cough or sneeze, even if wearing a mask or shield.

  • Cover your mouth and nose with a tissue or your sleeve when you cough and sneeze
  • Put used tissues into the bin
  • Sanitise your hands using the nearest hand sanitising unit or wash your hands
  • Leave classroom or public area if you continue to cough or sneeze

If your cough or sneeze is persistent and you suspect you have cold or flu symptoms you will be required to go home.

10. What to do if you have COVID19 symptoms OR had contact with a person who has tested positive for COVID1919

If you have symptoms of COVID19 OR you live with someone who has tested positive for COVID19 and you are not vaccinated OR you have been in contact with someone outside of ISI (work, socially) who has tested positive for COVID19 and you are not vaccinated, then you must not enter the school building. It can take up to 14 days for symptoms of coronavirus to appear. Symptoms of Covid19 can be similar to the symptoms of cold and flu. Common symptoms of coronavirus include:

  • a fever (high temperature – 38 degrees Celsius or above)
  • a cough – this can be any kind of cough, not just dry
  • shortness of breath or breathing difficulties
  • lost or changed sense of smell or taste

Please familiarize yourselves with symptoms of Covid-19 as compared to the flu or a cold.

Symptoms Coronavirus Symptoms range from mild to severe Flu Abrupt onset of symptoms Cold Gradual onset of symptoms
Fever or chills Common Common Rare
Cough Common (usually dry) Common (usually dry) Mild
Shortness of breath Common No No
Lost or changed sense of smell or taste Common Rare Rare
Fatigue Common Common Sometimes
Aches and pains Common Common Common
Sore throat Sometimes Sometimes Common
Headaches Common Common Rare
Runny or Stuffy Nose Common Sometimes Common
Feeling sick or vomiting Rare Sometimes No
Diarrhoea Rare Sometimes in children No
Sneezing No No Common

If you have any of the above COVID19 symptoms or have had contact with a person who has tested positive for COVID19 and you are not vaccinated, you should behave as if you have the virus and self-isolate for 14 days. You must:

10. Toilets

Please maintain a social distance and wear a mask or shield at all times when using the toilet facilities. To avoid queues, we recommend you use the toilets anytime instead of waiting for class breaks/ or class finish time. Please follow the maximum occupancy sign on the toilet door.

11. Breaks and Student Café

To allow for social distancing breaks will be staggered, so there will be a number of breaks in the morning and afternoon. Your teacher will advise you of the break times.

  • Students should take their breaks or have lunch/coffee with a small number of students from their class, and should remain within that same group, at all times inside the building.
  • Socialising with students from other classes should only take place outside the school building.
  • If using the cafés you will have to queue at least 1 metre apart wearing your mask or face shield.
  • As per current government guidelines, you will need to have your Digital Covid Certificate (DCC) or your vaccination record card, if you wish to take your mask off to eat and drink in the cafe. If you do not have one of these, you can only get takeaway items which you can bring outside.
  • There is strictly no eating in the classrooms at anytime.
  • Please do not congregate in the hallways, stairs, exits or entry points.
  • We encourage you to go outside to get some fresh air and take off your face mask or face shield during your break.
  • Water cups will not be supplied, please bring your own bottle to re-fill at the water fonts. Do not touch the water tap with the top of your bottle.

12. Cleaning

The school will be deep cleaned and sanitised every evening. Extra cleaning will be carried out throughout the day, and between morning and afternoon class shifts, especially in the following areas:

  • Taps, washing facilities, toilets
  • Door handles & push bars
  • Handrails on staircase
  • IT equipment (mouse, screen, keyboard, printer, site folders)
  • Eating surfaces & equipment
  • Classroom desks and tablets
  • Hand sanitisers
  • Water fonts
  • Toilet facilities

13. What to do if you feel ill at school

If you develop Coronavirus symptoms at school, you must inform your teacher or any staff member immediately, who will assist you.

If you are feeling well enough, you will be advised to:

If you do have a confirmed case of Covid-19 you must follow medical instruction, public health advice and contact us as soon as possible at academic@isi-ireland.ie

If you are too sick to leave the building and/or need assistance:

    1. You will be directed to the designated isolation area, located on the ground floor of the building.
    2. You will be seated inside alone, with the window open and the door closed.
    3. A supply of tissues, hand sanitiser, disinfectant, gloves, masks, clinical waste bags will be available.
    4. A staff member will assist you in booking a Covid test: https://covid19test.healthservice.ie/hse-self-referral/
    5. You should continue to wear a mask and avoid touching anything.
    6. Hand hygiene and cough etiquette guidelines must be adhered to.
    7. You will be advised when you can leave the school building and what to do next. Do not return to school until your self-isolation period is completed and you are symptom free.
    8. Send confirmation of Covid test appointment to academic@isi-ireland.ie so your attendance is not affected.
    9. Stay at home until you get your Covid result. Follow self-isolation instructions, here. 
    10. Send confirmation of Covid test result to academic@isi-ireland.ie so your attendance can be updated accordingly.
    11. Do not return to school until your self-isolation period is completed and you are symptom free.

14. What happens if there is a case of covid19 in the school building?

If there is a case of COVD19 in one of the school buildings, those who have had ‘close contact’ with the case and are not vaccinated will have to:

  • leave the school building;
  • self-isolate;
  • book a free Covid19 test https://covid19test.healthservice.ie/hse-self-referral/;
  • stay at home for 14 days with restricted movement (this can be shortened to 10 days if a negative test result is given 10 days after contact with the case).

A ‘close contact’ would be someone who has been in a room with the positive COVID19 case, for a period of 2 hours or more, so for example, students in each classroom and their teacher are considered ‘close contacts’.

In most cases, all close contacts who are not vaccinated will need to take a COVID19 test twice before being deemed COVID free.

ISI will inform the Health Service Executive (HSE) of the positive COVID19 case and will supply close contact details. We will follow all necessary protocols, including a thorough clean and disinfection of the classroom and school building before classes start again.

In consultation with the HSE ISI Dublin will perform a Risk Assessment of the situation and based on that, all classes in the building may go online for a limited period.

15. What happens if the government introduces another lockdown

In the event that the government introduces another lockdown, the school building will close and all classes will move online. Students should be prepared for such an event by having access in their homes to a smart phone, tablet or computer, as well as WiFi or a data plan. Rest assured that ISI’s online courses will be delivered by the same  highly qualified teachers, the same number of hours per week and with the same commitment to quality. Any complaints or questions regarding our online delivery should be emailed to acaddemic@isi-ireland.ie

16. Returnees with vouchers

If you left Ireland at the start of Covid19 outbreak and received a voucher, you can now return to complete your course.

If you are an EEA student returning to complete your course you should follow these steps:

  • Contact your booking agent (if course was booked through an agency) or the school directly (if course was booked directly) and provide your arrival information. You will be required to submit a flight ticket with your name clearly visible on it.
  • Depending on your arrival date and country of residence, we will confirm  your course start date and issue updated documents if required.
  • If you are traveling from a country that is not on the official  ‘green list’, you will be required to restrict your movements for 14 days and you will not be able to come to the school building (see number 1 ‘Travelling to Ireland and quarantine’). We will offer you online classes for those two weeks.
  • If you require accommodation for the first two weeks after your arrival, we can offer host family or residence options (see number 2 ‘Accommodation and transfers with ISI’). Please contact your booking agent or us directly to make accommodation arrangements.

If you are a Non-EEA students returning to complete your course, you should follow these steps:

  • You may return to resume your studies, and the duration of your absence will not count towards the 2 years maximum period of English language study allowed.
  • Contact your booking agent (if course was booked through an agency) or the school directly (if course was booked directly) and provide your arrival information. You will be required to submit a flight ticket with your name clearly visible on it.
  • Depending on your arrival date and country of residence, we will confirmyour course start date.
  • Once your arrival and course start date is confirmed, we will issue an updated Letter of Acceptance, which will state your course details, such as original start date, attendance at the time of departure from Ireland, return date and the date when your classes will be resumed after arrival to Ireland.
  • If you are traveling from a country that is not on the official  ‘green list’, you will be required to restrict your movements for 14 days and you will not be able to come to the school building (see number 1 ‘Travelling to Ireland and quarantine’). We will offer you online classes for those two weeks.
  • If you require accommodation for the first two weeks after your arrival, we can offer host family or residence options (see number 2 ‘Accommodation and transfers with ISI’). Please contact your booking agent or us directly to make accommodation arrangements.
  • If you are a national of a visa waiver country (Brazil, Mexico, South Korea, Japan and etc.) or visa country (Turkey, Russia and etc.) and have a valid IRP at the time of your return to Ireland, you will need to present it to airport immigration officials together with a school letter which you will receive before your departure. Please do not travel without this document. Please request it from your agent or the school at least 3-4 days before your departure.
  • If you are a national of a visa country (Turkey, Russia and etc.) and your IRP has expired at the time of your return to Ireland, you will have to apply for a new visa as normal in your home country. Your booking agent (if course was booked through an agency) or school (if course was booked directly) will assist you by providing the required documents.
  • In order to complete your course, you will have to ensure that the duration of your IRP matches the duration of your amended course dates and you might need to extend your IRP after your return to Ireland. To do so, please book a GNIB appointment as normal. You will have to present a letter from the school, clearly stating your new course dates, attendance and other important information. You can request this letter by emailing our reception.
  • You can then book your GNIB appointment online.
    Please note that a limited amount of appointments is available and priority is given to first time applicants.

17. Students under 18 years of age on arrival in Ireland

Authorisation and Consent of Parent(s) or Legal Guardian(s) to Study in Ireland Limited

This form, which covers Authorisation and Consent, GDPR and Indemnity, is to be signed by the parents or legal guardian of a student if the student is under 18 years. Until this has been signed Study in Ireland Limited, hereinafter referred to as ISI Dublin or the school or the company” will not accept the student for a placement in any course run by it.I/We hereby declare that I/We am/are the parent/legal guardian of the above named student and am/are entitled to full legal custody of him/her.

    1. I/We hereby authorise ISI Dublin, it’s staff, servants or agents to act in loco parentis on my/our behalf and to act as temporary guardians* for my/our child for the duration of his/her stay in Ireland.
    2. In particular I/We authorise the persons listed at 2 above to establish a place of residence for my/our child with a host family which has been sourced and inspected by them and conforms to the Irish Department of Education host family standards or is Irish Department of Education approved boarding school accommodation.
    3. I/We understand that any damage caused to the property of the ISI Dublin host family by my/our child is our responsibility.
    4. Where applicable, I/We further authorise one of the persons listed at 2 above to attend with my/our child at the Garda National Immigration Bureau (if applicable) for the purposes of his/her visa application and to act on behalf of my/our child in relation to the application.
    5. I/We hereby confirm that we have answered all questions on the programme application form correctly and honestly and we have informed ISI Dublin of the full details of any medical or mental or emotional condition my/our child may have, and any medicines which my/our child currently uses.
    6. I/We consent that ISI Dublin may pass on relevant medical information to persons that it is of vital interest to, in order to keep the child safe.
    7. I/We hereby authorise the persons listed at 2 above to administer first aid treatment for any minor injuries or illnesses experienced by my/our child. I/We consent to the administration of medication such as paracetamol, cough mixture, eye drops etc. normally sold over the counter by a chemist for treatment of minor ailments. If my/our child suffers a serious injury or illness I/we authorise the persons listed at 2 above to summon any and all professional emergency personnel to attend, transport and treat my/our child and to issue consent for any x-ray, anaesthetic, blood transfusion, medication or any other treatment or hospital care deemed advisable by and conducted under the supervision of a doctor, surgeon or other medical professional qualified to practice in Ireland. I/We understand that ISI Dublin will only use this authority in an emergency and where attempts to contact me/us have failed or are not possible in the time frame allowed.
    8. I/We consent to the passing of relevant information to persons that it is of vital interest to, in relation to any child protection concerns in adherence with the Children First Act 2015.
    9. This authorisation is effective commencing on the date of arrival in Ireland listed above and expiring at the end of the programme.
    10. I/we agree to pay all of my/our child’s expenses to ISI Dublin for the duration of their stay in Ireland and, where necessary, to authorise ISI Dublin to act as financial sponsor for my/our child.
    11. I/We confirm that my/our child, if from outside the EEA, will not seek any financial assistance from the Irish Government or any other Irish body and will not at any stage be a burden on the State.
    12. I/we understand that my/our child must abide by the rules of the ISI Dublin Junior Programme or English Language Programme or High School Programme as outlined in advance or on the first day. Should my/our child breach any of the rules as appended hereto I/we understand that they may be expelled from the Junior Programme or English Language Programme or High School Programme and returned home at my/our expense.
    13. I/we understand and agree that if enrolled on an adult programme for students aged 16+, my child may take part in a class with adult students aged 18+.
    14. I/we understand that any personal data that has been shared by us with persons listed at 2 above will be processed in accordance with GDPR regulations which are outlined in the attached Contract for Processor below**.
    15. I/we understand that photographs and videos may be taken of my/our child during their programme and that my/our child will be given the choice to be included in them. I/we understand that these pictures may be used as part of marketing and/or on social media material. This consent can be withdrawn at any time.

*Neither ISI Dublin or the persons listed at 2 above should be construed as legal guardians of any child under the age of 18 on the Junior Programme or English Language Programme or High school programmes. The use of the word “guardian” is solely intended to allow ISI Dublin and the persons listed at 2 above to act “in loco parentis”.

**GDPR

General Data Protection Regulation for Data Processor

    • ISI Dublin is a Data Processor and shall process personal data only on the written instructions of the Client who shall be the ‘Data Controller’ unless required to do so by law. In such cases ISI Dublin shall inform client, of that legal requirement before processing, unless that law prohibits such information on important grounds of public interest.
    • ISI Dublin shall implement appropriate technical and organisational measures in such a manner that processing will meet the requirements of this Regulation and ensure the protection of the rights of the data subject.
    • ISI Dublin shall have a procedure in place to ensure that client is notified prior to ISI Dublin’s engagement with another supplier which is acting as a sub processing of client’s personal.
    • In the case of general written authorisation, ISI Dublin shall inform client of any intended changes concerning the addition or replacement of other processors, thereby giving client the opportunity to object to such.
    • ISI Dublin commits to confidentiality or are under an appropriate obligation of confidentiality (Non-Disclosure / Confidentiality Agreement).
    • ISI Dublin shall:
      • take all measures required pursuant security of taking into account the nature of the processing, assist client by appropriate technical and organisational measures, insofar as this is possible, for the fulfilment of client’s obligation to respond to requests for exercising the data subject’s rights.
      • Assist client in ensuring compliance with the obligations pursuant to security of Personal Data, notification of Personal Data breaches, Data Protection Impact Assessment and prior consultation, taking into account the nature of processing and the information available to it.
      • at the choice of client, delete or return all Personal Data to client after the end of the provision of services relating to processing, and delete existing copies unless the law requires storage of the Personal Data.
      • make available to client all information necessary to demonstrate compliance with the obligations laid down in this section and allow for and contribute to audits, including inspections, conducted by client or another auditor mandated by client.

 

Signed by Parent or Legal Guardian

18. Useful contacts

  • Talbot Street Medical Centre Tel. 01 8727087
    Talbot Street, North City Centre, Dublin 1
  • Frederick Street Medical Centre Tel. 01 8743017
    15 Frederick Street, North City Centre, Dublin 1
  • Polmed Medical Care Tel. 01 8749519
    102 Parnell Street, North City Centre, Dublin 1